Conference Call
Tuesday, February 17, 2009
1:00 pm Mountain Time

In Attendance:	Excused:
Carol Thurn	Ken Kiphart
Andrew Krajewski	Louie Kyler
Ray Pierce	Diane DeVivo
Michele Calvert
Bob Secrest
John Bodeker
Ron Thompson
Ruth Wilson

APPROVE JANUARY 2009 MEETING MINUTES

Andy Krajewski moved to accept the minutes as presented, Michele Calvert seconded.The motion carried unanimously.

BUSINESS MANAGER’S REPORT – Ruth Wilson

• Reported printable and on-line conference registrations are now available on the website
• Reported that 7 Leading Edge communications have been posted to the website with links sent to all membership categories since we started the new Leading Edge format in January 2009.
• Inquired on the status of the 2008 Annual Survey.
• Discussed printing estimate for Exhibitors/Vendor information document

GOVERNMENT AND INDUSTRY AFFAIRS COMMITTEE – Ron Thompson

• Letter to send out to recruit additional members is on hold at the moment.Waiting for recommendations for organizations to invite to join SMSA.

COMMUNICATIONS COMMITTEE – Michele Calvert

• Has one more article to be revised and sent to Ruth for posting on the website as a Leading Edge communication.

PROJECT MANAGER’S REPORT – Diane DeVivo

• No report

WISCONSIN CONFERENCE – Ron Thompson

• Currently have 7 site administrators and lead RiderCoaches that have been involved with Wisconsin’s last assessment that will be attending the Administrators PDW pilot session in March.Also have 7 RiderCoaches for the Instructor PDW pilot and will continue to secure more attendees for that session in March.
• Selection of keynote speaker is on hold until more input is received.After discussion, the committee agreed to table this discussion until the March executive committee meeting.
• Saturday Evening Event – Have talked to Mike Richards at Harley and the Capital Rotunda is not available.Other options include; Monona Terrace, museums and the Overture Center.Mike Richards or Steve Piehl from Harley will get back to Ron in regard to location preferences.All locations are within walking distance of the hotel.
• Discussed conference premiums – bags, shirts and pins.Ron will try and get samples to bring to the March executive committee meeting.Ron will also bring samples of name badge pouches for review during the March executive committee meeting.The bag and name badge pouches will be paid for out of Wisconsin funds and the shirts will be paid for out of SMSA funds.Need to determine how pins will be paid for it they are provided.
• Working on a discounted registration for Wisconsin Instructors and RiderCoaches.Will work with Ruth in regard to procedure.

OTHER

• Ruth reminded the committee to bring copies of all call for papers documentation to the March executive committee meeting.
• John Bodeker will be unable to attend the March executive committee meeting due to travel restrictions within his state.
• Ken Kiphart is looking into re-evaluating the Chairpersons’ Award process.
• Ken Kiphart will be unable to attend the March executive committee meeting due to travel restrictions within his state.
• Ray Pierce discussed suggested topic for breakout session to be considered regarding tiered licensing.

Adjourned at 2:07 pm Mountain Time