Conference Call
Tuesday, December 16, 2008
1:00 pm Mountain Time

In Attendance:
Carol Thurn
Andy Krajewski
Ray Pierce
Michele Calvert
Bob Secrest
John Bodeker

Ron Thompson

Ruth Wilson

Excused:
Ken Kiphart
Louie Kyler
Diane DeVivo

APPROVE NOVEMBER MEETING MINUTES

• Andy Krajewski moved to accept the minutes as presented, John Bodeker seconded.The motion carried unanimously.

BUSINESS MANAGER’S REPORT – Ruth Wilson

• Asked committee if they had reviewed the 2008 conference video that was posted to the SMSA website.Some of the committee members indicated they cannot view videos from “You Tube”.It was recommended the format be changed so all visitors can view the video.

• Reviewed business manager’s action items.Committee agreed to wait on purchasing a paper feeder for the existing copier.

• Have continued making updates to the website.Asked committee to advise if anything needs to be changed/updated.

• Discussed percentages problem discovered with the results of the 2008 conference evaluations.Based on that discussion, committee agreed to go back to the paper evaluation forms that are distributed during each breakout session and collected at the end of each session.

• Discussed smaller vendor space being provided for the 2009 conference.Committee agreed to keep the vendor fee at $225 for the 2009 conference due to the smaller vendor space available.

GOVERNMENT AND INDUSTRY AFFAIRS – Ron Thompson

• Reported he has a letter ready to go out to solicit members.Asked for recommendations from the committee on whom to send the letters to.Also asked the committee if it was a good time to send the letters out with the slow economy.

  • The committee agreed the letters should be sent out even with the slow economy.

• Discussed the memorial fund and the possibility of making it a more general fund where all donations could be reflected rather than just a memorial fund.Committee agreed this needs to be advertised more and to discuss further during the next scheduled conference call.

STANDARDS COMMITTEE – John Bodeker and Andy Krajewski

• NHTSA conference call has been delayed until January 2009.

• Will have more to report after the committee is able to meet in Madison in March 2009.

COMMUNICATIONS COMMITTEE – Michele Calvert

• Tim Becker has suggested that SMSA put together articles that would be posted to the website with a notice sent to members letting them know the articles have been posted.Committee agreed to try this approach vs. the Leading Edge newsletters.

• 2007 Annual Report is complete.

PROJECT MANAGER’S REPORT – Diane DeVivo

• No report

AAMVA REGIONAL MEETINGS – Diane DeVivo

• No report

CALL FOR PAPERS

• Discussed North Carolina Bike Safety Program.Committee agreed this would be a good subject for the 2009 conference in Madison, Wisconsin.Ron Thompson has already sent a letter to Dan Lonsdorf in regard to presenting on this topic.

• Discussed status report from Insurance Institute for Highway Safety (anti-lock braking systems for motorcycles).Committee agreed to hold off on contacting them at this time as more information should be available in the near future.If the information becomes available prior to the 2009 conference the committee may consider contacting them for a presentation.

BUSINESS CARDS – Michele Calvert

• Has draft business card that she will send to the committee for review.Committee agreed business cards should be provided for Carol Thurn, Ruth Wilson, Diane DeVivo and Ron Thompson.

OTHER

• Discussed Indiana videos.All references have been removed.Committee agreed the link for the videos can be added to the SMSA website.

• Carol stated the committee will no longer review the action items list during conference calls.The committee is to provide updates to the Business Manager.

• Ron Thompson will be meeting with Greg tomorrow in regard to 2009 conference planning.

Adjourned at 2:04 p.m. – Mountain Time

Committee went into executive session to review Business Manager’s contract.